Free South Africa Invoice templates

Our free South Africa invoicing templates help you create professional-looking invoices easily, quickly, and hassle-free.

Download your free South Africa invoice template here

South Africa PDF Invoice Template

South Africa PDF Invoice Template

South Africa Google Sheet Invoice Template

South Africa Google Sheet Invoice Template

South Africa Google Doc Invoice Template

South Africa Google Doc Invoice Template

South Africa Word Invoice Template

South Africa Word Invoice Template

South Africa OpenOffice Invoice Template

South Africa OpenOffice Invoice Template

The Most Popular Types of Invoices in South Africa

Invoices are used the world over to track your business' sales and health. Businesses in South Africa are no different. Depending on your type of business, you might need consulting invoice templates, or ones for a service or retail business. They can be great tools to help you issue invoices quickly and painlessly.

Before you create or download a free invoice template, however, it's important to pinpoint what kind of invoice you really need. There are several popular types of invoices that South African businesses might use. Your business may issue any number of them, or even receive them from your own partners and suppliers.

A sales or purchase invoice is your most common and basic type of invoice. While sellers refer to it as a sales invoice, the buyer calls it a purchase invoice. However it's called, it serves as a proof of purchase or sale for either party.

Commercial invoices are also common in South Africa due to international trade. Commercial invoices are used to determine custom duty and contain detailed information on goods, quantities, packaging format, and total value.

For persons billed hourly, a timesheet invoice is an important document that details hours or days worked. This is used in many industries where both contract employees and skilled professionals are hired.

Credit invoices are used by businesses in case there have been previous invoicing errors, in order to provide discounts or refunds to their customers.

On the other hand, if goods purchased are damaged or otherwise not in an acceptable state, businesses may issue credit memos for the same amount of money that the damaged goods amount to.

Did you know InvoiceBerry also has an online invoicing software to help create, send and manage your invoices?

InvoiceBerry simplifies invoices and expense tracking, helping you save time and money. Create your first invoice in the next 5 minutes.

What Info Should a Basic Invoice Template in South Africa Have

Creating your own invoice template, or choosing which free invoice template to download, is one of the earliest things you will need to do for your business. Having a professional-looking invoice template will do wonders for your business, but make sure that all the required information is present in your template!

All invoices issued in South Africa must have the following information:

  • a unique invoice number
  • your business name and address as it appears on your registration certificate and tax documents
  • your VAT registration number and vendor number
  • your customer's name or business name and address
  • your customer's VAT number
  • the invoice date
  • a description of the goods delivered or services rendered
  • proof of delivery or performance such as a signed receipt or delivery note

For tax invoices, make sure that along with the information above, you should display the goods or services as a subtotal and add on your tax amount afterward, to bring it up to the total value of your invoice.

For businesses in the US, UK, or another country, if you are sending an invoice to your client in South Africa, make sure that you include the foreign currency invoice stamp as well.

What Formats do Invoice Templates in South Africa Come

Invoice templates come in many available formats. As a business, you will need to choose one that will help you issue invoices quicker and with the least effort.

Word processing applications are one of the most common tools for issuing invoices, and an invoice template in Microsoft Word, Pages, Google Docs, or Open Office can help you quickly get going, as everyone knows how to use this format the most.

If you're issuing VAT invoices or tax invoices, choosing a spreadsheet application instead like Microsoft Excel or Numbers might make your job easier, since basic spreadsheet functions built in will help you easily calculate the amounts you need for your invoice.

A PDF invoice template is also possible, if you'd like a fillable PDF template instead that will minimize any layout errors further down the line.

Invoicing Software South Africa

Do any of these ring a bell for you?

  • your business is growing and lack time to open up your application to generate the invoice
  • you're having difficulty tracking your invoices and see how many have been paid or not

You might want to look into an online invoicing software like InvoiceBerry that can help you manage your invoices better.

It can help you generate invoices quicker and schedule recurring invoices so you never have to think about it again.

Your clients can even pay you directly on the invoice, making it easier for them to pay and you get your money faster.

Tracking, reminding, and reporting is easier with an online invoicing software like InvoiceBerry.

Other Templates for South Africa Businesses

Whatever invoice template you choose, make sure that the rest of your business' documents follow your invoice template. You may need to issue purchase orders, credit memos, cash receipts, and other documents -- having a standard look for these documents across your business gives your business a more professional look.

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