How To Maintain a Successful Hybrid Work Environment Within a Small BusinessWritten by InvoiceBerry Team on September 02, 2022
A hybrid work environment means your team works together in an office, on the go, and at home. Fortunately, with advances in technology, and new approaches to organizational structure, businesses can allow their employees to go remote.
To successfully maintain this type of work environment, you must ensure that it aligns with your organizational goals and fosters collaboration and productivity. Having a workflow that is streamlined for every division of a business is essential. Manage it appropriately to ensure all team members support your goals.
Today, we cover how to address these challenges by implementing tools and strategies for better communication, coordination, and task management.
Understanding the Hybrid Workplace
The workplace is evolving. The traditional 9-5 in an office is no longer the only way to get work done. With technological advances, more people are working remotely, from home, or on the go.
The success of hybrid teams has led to the rise of the hybrid work model. In this model, employees can divide their time between working remotely and going into the office.
However, while there are benefits to this sort of setup, it comes with some challenges that can prove difficult to navigate if you don’t plan carefully.
It can often be challenging to keep track of what employees do and keep everyone in the loop if they aren’t in the exact physical location as you.
When done right, a hybrid environment will give your team greater autonomy over where they get their work done without sacrificing efficiency or quality.
Benefits of the Hybrid Work Model
The hybrid work model is becoming increasingly popular as it offers the best of both worlds—the flexibility of working from home and the structure and social interaction of working in an office.
There are an array of benefits to the hybrid work model, including the following aspects.
Many people find that they are more productive when they work from home because they can do so at their own pace with fewer interruptions.
Employees have increased time for self-care and relaxation by working at home and having flexible work options.
Another significant advantage of the hybrid work model is improving employee collaboration and inclusivity. With video conferencing tools like Microsoft Teams and Google Meet, remote workers can easily collaborate with various teams living in different places around the world.
As for employee engagement, remote workers can interact with those in offices through these chat programs without sacrificing personal space or privacy.
Companies see great results when employees enjoy their work and feel good about the company culture. Hybrid teams have a sense of freedom, often leading to higher morale among staff members.
Employees who feel valued by their employer will put in much more effort than someone who feels underappreciated or stressed out by their job.
10 Tips for Maintaining a Hybrid Work Environment Within a Small Business
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It can be challenging to manage and maintain this kind of environment within a small business that relies on daily face-to-face interaction to run smoothly.
But there are ways to make a hybrid work environment work within your small business by implementing these ten tips.
Prioritize Team Building
Setting the tone for your team from the beginning is essential. When starting, it’s easy to get wrapped up in the day-to-day and lose sight of the bigger picture.
But if you want to create a successful and thriving hybrid work environment, it’s vital to prioritize team building from the outset.
Team-building activities and collaboration tools are an excellent way to bond. Dedicate time at the end of each week to do something fun with your employees, like playing games or going on a hike.
Setting aside an hour each week for some recreational activity will make your hybrid employees happier and more productive. Not only will this improve company morale, but it will also strengthen relationships among team members.
Setting boundaries denotes creating rules and guidelines for when and where employees can work. It also means being clear about expectations for communication and collaboration.
When different roles work together in a hybrid model, it’s essential to establish precise schedules on what time of day every employee should be working. Employees need enough space in their day for everything they need to accomplish.
Be mindful not to overload one person with too many tasks during one time period. You don’t want them getting burned out and going into autopilot mode because they have no choice but to stay late or work at odd hours, even from home.
By setting boundaries, you can help create a more efficient and effective work environment for everyone involved.
As a small business, you need to be able to adapt to change quickly. Be flexible with your employees and their schedules. Provide different hybrid work options for how things can get done, and don’t be afraid of letting your employees choose what works best for them.
For example, if somebody has school or other commitments, let them leave early or come in late. It’s not about timekeeping. It’s about ensuring that the people working for you are satisfied and productive at work.
This way, the whole team benefits from the employee satisfaction spread throughout.
Allowing people flexibility in how they work will enable them to balance the demands of their personal life with the needs of the workplace. It also ensures that you have an engaged workforce invested in the company’s success.
Keep Track of Employee Wellbeing
In a hybrid work environment, it’s essential to keep track of employee well-being. Small businesses must ensure that every individual has the opportunity for success.
Make sure to check in with employees regularly using surveys, as they will provide you with valuable insight into what they want from their work life.
Encourage them to let you know if any problems with workloads or opportunities may arise. It’s always good to have an open dialogue so everyone feels involved and connected.
Provide structure as much as possible by creating specific times when people can take breaks so people can take time away from work if necessary.
Encourage Open Communication
Open communication means setting up regular check-ins, being available to answer questions, and creating an open-door policy virtually. You should also ensure that everyone feels comfortable sharing their concerns and suggestions, regardless of where they are.
Communication must be open and frequent between all parties involved for this arrangement to succeed long term.
You’ll also want to ensure your employees feel like they’re an integral part of your business by involving them in critical decisions.
When possible, involve your team in which initiatives they should prioritize and how everyone should focus on development.
Use Online Productivity Tools
It’s essential to use online employee productivity tools to help manage the expectations of a hybrid work environment. Finding out what your employees need and providing an online automation tool that will work for them is an important step to take.
Communication tools like Slack and its alternatives can help with messaging and video conferencing for team meetings, both in-person and remote.
Tracking tools like Asana or Trello can help managers monitor deadlines and assigned tasks. And project management software can help keep everyone on the same page regarding the status of a project.
Using these automation tools allows you to maintain transparency and accountability within your team, no matter where they work.
Prioritize the Human Experience
The human experience should be the number one priority when maintaining a hybrid work environment within a small business.
Focus your efforts around improving office ergonomics, being empathetic, and creating company policies that factor in mental health considerations.
First and foremost, employees should feel comfortable and happy with the company culture. Remote teams need to have an active role in contributing to their projects and organization; inclusivity is vital.
They need to know what others are doing to stay up-to-date on any current or future developments that may impact their area of expertise.
Keep Time in Mind
When maintaining a hybrid work environment, you and your employees must be mindful of time. There will be times when people work in different locations or even in different time zones.
That’s why it’s essential to manage expectations for how much can get done in a day or week and how much time each person needs for break periods.
One way to do this is by creating digital calendars with everyone’s availability so that you can see when someone’s available for meetings, projects, etc.
Ramp up Meeting Efforts
Ramping up your meeting efforts means being more organized and intentional with your time in meetings and to ensure that everyone understands what is going on and what projects the company is working on. Have regular face-to-face meetings, so everyone knows their responsibilities for the week ahead.
Use technology to make staying connected easier with tracking apps for upcoming deadlines and recent project information.
Creating a shared Google Drive folder or email group will be helpful; this way, people can share files and keep track of projects together.
Utilize the ‘Coach’ Role
A small business may not always have the option to hire a dedicated HR manager. However, that doesn’t mean you can’t still maintain a hybrid work environment that is both productive and comfortable for your employees.
Utilizing the ‘coach’ role can be an effective way to do this. Don’t just supervise. Take responsibility for the growth of your team and help team members grow into their full potential.
The coach approach will help boost employee retention. It ensures that everyone on your team feels safe enough to share any challenges they might be facing at work to receive any necessary support they need.
Work Culture in a Hybrid Work Environment
As we’ve established, many small businesses can take advantage of remote teams’ flexibility. Incorporating elements of that approach into an office environment can also be incredibly beneficial to workers and hybrid leaders alike.
To help you effectively maintain a hybrid work culture in your business, here are five tips you can use to create the most positive work environment for your team members.
1. Hold Virtual Team Events
Small businesses don’t usually have a large office space to accommodate everyone for in-person team events. You can get creative and hold virtual team events instead. This way, everyone can participate from the comfort of their own homes.
Some examples include:
- Virtual games
- Talent shows
- Mindfulness exercises
- Virtual home tours
2. Focus on Health and Wellness
Prioritize health and wellness in the workplace. Addressing mental, physical, and emotional well-being will benefit everyone.
Aim to promote a healthy quality of life by offering stress management programs, healthy snacks, and fitness activities. Employees with healthier lifestyles will have more energy, feel better, and be more productive at work.
3. Offer Collaborative Courses/Training Activities
Collaborative courses effectively allow hybrid workers from different departments and positions to collaborate on a project or other task. Consider creating joint courses for marketing plans, budgeting, financial projections, etc.
Training activities will help keep teams interested in working together. They can provide new hires with invaluable experience that is transferable to other areas of their job description.
4. Establish Fairness
In a hybrid work culture, it’s crucial to establish fairness early on. You’ll need to handle time off, compensation, and job responsibilities without bias.
Plus, you’ll need to be clear about what expectations you have for employees who are working remotely. Once you’ve established these guidelines, communicate them clearly to your team.
5. Encourage Transparency
You want to lead by example and encourage your employees to be transparent with you about how they feel working from home. If they’re finding it hard to stay connected with their remote colleagues, see if there are ways to help facilitate that.
For example, you can set up weekly check-ins or virtual coffee breaks.
A hybrid work environment is beneficial not only for employees but also for employers. Having employees being able to work where they choose and according to a productive schedule that works best for them and the company will increase productivity and employee happiness.
Employers can attract top talent with this type of company culture and maintain a healthier balance between their personal and professional lives.
It is possible to maintain a thriving hybrid work environment within a small business by investing in cutting-edge technology, providing an open-door policy, and encouraging employees to create their schedules.
Micaela Leonardis is an SEO and Content Marketer for the MarketSplash blog. She enjoys writing, reading, and keeping up with current events.