{"id":9588,"date":"2017-06-26T09:09:34","date_gmt":"2017-06-26T07:09:34","guid":{"rendered":"http:\/\/blog.invoiceberry.com\/?p=9588"},"modified":"2017-06-20T11:34:44","modified_gmt":"2017-06-20T09:34:44","slug":"invoice-sponsored-posts-free-template","status":"publish","type":"post","link":"https:\/\/www.invoiceberry.com\/blog\/invoice-sponsored-posts-free-template\/","title":{"rendered":"How to Create an Invoice for Sponsored Posts (+ Free Template)"},"content":{"rendered":"<p>Many bloggers can blog for weeks, months and years without needing an <a href=\"https:\/\/www.invoiceberry.com\/blog\/what-is-an-invoice-how-can-i-make-one\/\" target=\"_blank\" rel=\"noopener noreferrer\">invoice<\/a>, while others get sponsored posts and find out that little finance document is required by the company.<\/p>\n<p>A lot of bloggers tend to freak out because, simply, they don\u2019t know how to create an invoice.<\/p>\n<p>Their questions normally revolve around:<\/p>\n<ul>\n<li>What are the normal parts of an invoice?<\/li>\n<li>What do I need to include?<\/li>\n<li>How do I format my invoice?<\/li>\n<li>What if my invoice is wrong\u2014does it mean I\u2019ll get paid late?<\/li>\n<\/ul>\n<p>They are unsure of these answers and they end up stressing out a lot about being asked to create their own invoices.<\/p>\n<p>Understandably, a lot of this is the fault of the sponsoring brands\u2014normally they just pay through PayPal or send them their own invoice templates that need just filling in.<\/p>\n<p>However, there\u2019s good news: there\u2019s no need to stress. An invoice for sponsored posts will be very similar to an invoice for other services you may have provided.<\/p>\n<p>And, if you\u2019ve never created an invoice at all, you\u2019re in luck. Not only are we looking at all the parts you need to create an invoice for sponsored posts, but we went ahead and created the invoice just for you.<\/p>\n<p>That way, you\u2019ll only need to fill in your details and that\u2019s it. Voila!<\/p>\n<p><strong>You can download the invoice template for <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/invoiceberry-invoice-sponsored-posts.docx\" target=\"_blank\" rel=\"noopener noreferrer\">Word<\/a>, <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/pdf-sponsored-posts-invoice-template.pdf\" target=\"_blank\" rel=\"noopener\">PDF<\/a> or <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/indesign-sponsored-posts-invoice-template.indd\" target=\"_blank\" rel=\"noopener\">InDesign<\/a>.<\/strong><\/p>\n<div class=\"tip_box choice\" style=\"color:#555;background-color:#fff8f8;border-left:5px solid #e22524;padding:30px 30px 25px 30px\">\n\t\t\t\t\t\t\t<div class=\"col-sm-4 col-xs-12\">\n\t\t\t\t\t \t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/5-important-facts-about-invoices\/?ref=invoice-sponsored-posts-free-template\">\n\t\t\t\t\t \t\t\t\t<div class=\"blog_hp_img\" style=\"height:120px;background-image:url('https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/02\/feature-5-facts-invoices-whitel.jpg?fit=600%2C252&ssl=1');\" title=\"5 Important Facts About Invoices\" alt=\"\"><\/div>\n\t\t\t\t\t \t\t\t<\/a>\n\t\t\t\t\t \t\t<\/div>\n \t\t\t\t\t\t\t<div class=\"col-sm-8 col-xs-12\" style=\"text-align: left;font-style: normal;margin-top:-8px;\">\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/5-important-facts-about-invoices\/?ref=invoice-sponsored-posts-free-template\"><span style=\"font-weight:bold;color:#e22524;font-size:16px;display:block;\">5 Important Facts About Invoices<\/span><\/a>\n \t\t\t\t\t\t\t\t<span style=\"font-size:14px;color:#000;line-height:1.8;display:inherit;\">Although invoices are important for your business, there are many things you may not know about them. Read here for the most important facts about invoices.<\/span>\n \t\t\t\t\t\t\t\t\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/5-important-facts-about-invoices\/?ref=invoice-sponsored-posts-free-template\" style=\"color:#e22524;font-size: 14px;line-height: 2;display: inherit;\">READ MORE<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"clearfix\"><\/div>\n\t\t\t\t\t<\/div>\n<h2>Wait\u2014why do I need an invoice for sponsored posts?<\/h2>\n<p>As I said above, normally your sponsoring brands will simply send payment to your PayPal without much fuss.<\/p>\n<p>If there\u2019s an invoice involved, they will probably just send you their own invoice formatted the way they like it, and you\u2019ll just need to fill in the blanks.<\/p>\n<p>Easy peasy.<\/p>\n<p>However, sometimes you\u2019ll need to do all the work yourself. You see, the important point here is that your invoice is actually a legal requirement to make sure you (and your business) keep accurate records of your income and expenses.<\/p>\n<p>It also serves as a receipt for the sponsoring brand for your services. That way, they can have their own internal records of the sponsored posts you did for them.<\/p>\n<p>Those records are important for their particular marketing department to log their expenses and provide evidence of services paid for.<\/p>\n<p>Therefore, if you don\u2019t send them an invoice, you simply won\u2019t get paid. They need that document first to validate the payment.<\/p>\n<h2>What are the important parts of my sponsored posts invoice?<\/h2>\n<p>Now let\u2019s get to the nitty-gritty.<\/p>\n<p>Let\u2019s quickly look at the parts you need on your invoice, and then look at them in-depth with the help of our own custom-made sponsored posts invoice.<\/p>\n<p>Your invoice will need:<\/p>\n<ul>\n<li>your contact information<\/li>\n<li>the brand\u2019s contact information<\/li>\n<li>the invoice number and date of issue<\/li>\n<li>the service description<\/li>\n<li>the subtotal<\/li>\n<li>any applicable taxes and\/or discounts<\/li>\n<li>the total due<\/li>\n<li>the payment terms<\/li>\n<li>make checks payable to\/your bank account information<\/li>\n<\/ul>\n<p>Let\u2019s look at each in turn.<\/p>\n<h3>#1 Your and your client\u2019s contact information<\/h3>\n<p>Here you\u2019ll need to enter your own information. This includes your blog\u2019s name, your name, address, blog URL, email and phone number.<\/p>\n<p>It would also be great\u2014and professional\u2014to include your blog logo in the upper right hand corner.<\/p>\n<p>For your client, you need to include your contact\u2019s name (or appropriate department to address), the company name, and address.<\/p>\n<figure id=\"attachment_9594\" aria-describedby=\"caption-attachment-9594\" style=\"width: 1000px\" class=\"wp-caption alignnone\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-9594\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib.jpg?resize=690%2C290&#038;ssl=1\" alt=\"These are the first three sections you need to have on your sponsored posts invoice\" width=\"690\" height=\"290\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib.jpg?w=1000&amp;ssl=1 1000w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib.jpg?resize=600%2C252&amp;ssl=1 600w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-9594\" class=\"wp-caption-text\">These are the first three sections you need to have on your sponsored posts invoice<\/figcaption><\/figure>\n<h3>#2 The invoice number and date of issue<\/h3>\n<p>This one is pretty self-explanatory. Nonetheless, for each invoice that you issue, the invoice number must be unique.<\/p>\n<p>You cannot have duplicates.<\/p>\n<p>Furthermore, you need to include the date that the invoice is being submitted by you. This is important for Net 30 invoice terms, where the invoice has to be paid within 30 days of it being issued.<\/p>\n<h3>#3 The service description<\/h3>\n<p>In this section, you need to describe concisely but adequately what service you\u2019ve done for your client.<\/p>\n<p>This includes stating the service name (such as \u2018sponsored post\u2019 or \u2018blog post\u2019) and description, quantity, unit price and total.<\/p>\n<h3>#4 The subtotal, applicable taxes, discounts and total<\/h3>\n<p>Now you\u2019ll simply need to add up all the subtotals (or just one if it\u2019s a single item), applicable taxes and total.<\/p>\n<p>The part about taxes is always complicated, as it\u2019s so different for so many different locations. That\u2019s why it\u2019s always best to ask a certified accountant what your tax obligations are concerning sponsored posts.<\/p>\n<figure id=\"attachment_9595\" aria-describedby=\"caption-attachment-9595\" style=\"width: 1000px\" class=\"wp-caption alignnone\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-9595\" src=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib2.jpg?resize=690%2C290&#038;ssl=1\" alt=\"Make sure you include your totals and payment terms on your sponsored posts invoices\" width=\"690\" height=\"290\" srcset=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib2.jpg?w=1000&amp;ssl=1 1000w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/sponsored-posts-invoice-ib2.jpg?resize=600%2C252&amp;ssl=1 600w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-9595\" class=\"wp-caption-text\">Make sure you include your totals and payment terms on your sponsored posts invoices<\/figcaption><\/figure>\n<h3>#5 The payment terms and extra information<\/h3>\n<p>Lastly, you\u2019ll need to quickly note down any payment terms you and your client may have agreed to.<\/p>\n<p>These payment terms normally come in two varieties:<\/p>\n<ul>\n<li>\u201cpayment upon receipt,\u201d which means that the client will pay as soon as they receive the invoice<\/li>\n<li>\u201cNet 30,\u201d as discussed earlier, where the client has 30 days to pay from the time the invoice is issued<\/li>\n<\/ul>\n<p>Other information you may look at is to state whom the check should be made payable to, or to include your bank information for the client to transfer funds directly.<\/p>\n<h3>Automate it<\/h3>\n<p>Of course, there is another option besides having to use invoice templates. You can automate the whole process, which makes it much, much easier for you to store your invoices.<\/p>\n<p>Pretty much, it boils down to whether you feel safer having the invoices on your computer (where viruses and accidents do happen), or on the cloud where you can access them at any time (as long as you have an internet connection).<\/p>\n<p>Many people prefer the second option, which is why they tend to go with <a href=\"http:\/\/www.invoiceberry.com\" target=\"_blank\" rel=\"noopener noreferrer\">invoicing software<\/a>. Also, with that software, you can fill in your invoices in under 2 minutes and email it directly so that you don\u2019t have to fidget with anything else.<\/p>\n<figure id=\"attachment_7091\" aria-describedby=\"caption-attachment-7091\" style=\"width: 1200px\" class=\"wp-caption alignnone\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-7091\" src=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/FB-ad1-campaign.png?resize=690%2C361&#038;ssl=1\" alt=\"The most important advice is to use online invoicing software\" width=\"690\" height=\"361\" srcset=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/FB-ad1-campaign.png?w=1200&amp;ssl=1 1200w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/FB-ad1-campaign.png?resize=600%2C314&amp;ssl=1 600w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/FB-ad1-campaign.png?resize=1024%2C536&amp;ssl=1 1024w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-7091\" class=\"wp-caption-text\">Computerized invoicing, such as InvoiceBerry, will help make your business run more smoothly<\/figcaption><\/figure>\n<p>Easy enough.<\/p>\n<p>Whatever method you use, you should be confident that your invoices will look professional and include the appropriate information.<\/p>\n<p><strong>You can download the invoice template for <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/invoiceberry-invoice-sponsored-posts.docx\" target=\"_blank\" rel=\"noopener noreferrer\">Word<\/a>, <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/pdf-sponsored-posts-invoice-template.pdf\" target=\"_blank\" rel=\"noopener\">PDF<\/a> or <a href=\"https:\/\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/indesign-sponsored-posts-invoice-template.indd\" target=\"_blank\" rel=\"noopener\">InDesign<\/a>.<\/strong><\/p>\n<p>Let us know in our comments below what you think and how you handle invoices for sponsored posts.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many bloggers can blog for weeks, months and years without needing an invoice, while others get sponsored posts and find out that little finance document is required by the company. A lot of bloggers tend to freak out because, simply, they don\u2019t know how to create an invoice. Their questions normally revolve around: What are [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":9597,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","footnotes":"","jetpack_publicize_message":""},"categories":[91],"tags":[16,117,188,478],"jetpack_featured_media_url":"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2017\/06\/feature-sponsored-posts.jpg?fit=1380%2C580&ssl=1","jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p5m6q6-2uE","amp_enabled":true,"_links":{"self":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/9588"}],"collection":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/comments?post=9588"}],"version-history":[{"count":7,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/9588\/revisions"}],"predecessor-version":[{"id":9590,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/9588\/revisions\/9590"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media\/9597"}],"wp:attachment":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media?parent=9588"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/categories?post=9588"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/tags?post=9588"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}