{"id":6486,"date":"2016-11-07T09:10:48","date_gmt":"2016-11-07T08:10:48","guid":{"rendered":"http:\/\/blog.invoiceberry.com\/?p=6486"},"modified":"2016-11-11T08:28:43","modified_gmt":"2016-11-11T07:28:43","slug":"invoice-templates-online-invoicing-software","status":"publish","type":"post","link":"https:\/\/www.invoiceberry.com\/blog\/invoice-templates-online-invoicing-software\/","title":{"rendered":"Invoice Templates or Online Invoicing Software: Which Is Better?"},"content":{"rendered":"<p>When you need to send invoices and bills to your clients, you may wonder: should I be using invoicing templates or online invoicing software?<\/p>\n<p>Of course, invoice templates are fine. You download the <a href=\"https:\/\/www.invoiceberry.com\/free-invoice-templates\" target=\"_blank\">Word or Excel document<\/a>, you fill it in, and then email it. Or you print it out and then mail or hand it off to your client or their accounting department.<\/p>\n<p>And every time you do it, you\u2019ll have to go through the same process. Sometimes you mess up the alignment, sometimes you delete a few things accidentally and have to load the document again and fill it out again.<\/p>\n<p>And all the time, you may be wondering: isn\u2019t there a better way?<\/p>\n<p>Well of course there is!<\/p>\n<p>Online invoicing software is not just easier than invoicing templates, it\u2019s also much simpler. InvoiceBerry\u2019s<a href=\"https:\/\/www.invoiceberry.com\/tour\"> invoicing and billing software<\/a>, for example, was made for small business owners and freelancers who don\u2019t want to spend a lot of their day working on invoices.<\/p>\n<p>So let\u2019s look at some common reasons why people prefer invoice templates over online invoicing software\u2014and why they\u2019re dead wrong.<\/p>\n<div class=\"tip_box choice\" style=\"color:#555;background-color:#fff8f8;border-left:5px solid #e22524;padding:30px 30px 25px 30px\">\n\t\t\t\t\t\t\t<div class=\"col-sm-4 col-xs-12\">\n\t\t\t\t\t \t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/top-invoicing-tips-small-businesses-freelancers\/?ref=invoice-templates-online-invoicing-software\">\n\t\t\t\t\t \t\t\t\t<div class=\"blog_hp_img\" style=\"height:120px;background-image:url('https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/09\/feature-invoicing-tips-small-businesses-freelancers.png?fit=600%2C252&ssl=1');\" title=\"Top Invoicing Tips for Small Businesses and Freelancers\" alt=\"\"><\/div>\n\t\t\t\t\t \t\t\t<\/a>\n\t\t\t\t\t \t\t<\/div>\n \t\t\t\t\t\t\t<div class=\"col-sm-8 col-xs-12\" style=\"text-align: left;font-style: normal;margin-top:-8px;\">\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/top-invoicing-tips-small-businesses-freelancers\/?ref=invoice-templates-online-invoicing-software\"><span style=\"font-weight:bold;color:#e22524;font-size:16px;display:block;\">Top Invoicing Tips for Small Businesses and Freelancers<\/span><\/a>\n \t\t\t\t\t\t\t\t<span style=\"font-size:14px;color:#000;line-height:1.8;display:inherit;\">If you're a small business or freelancer, you'll need these top invoicing tips to help you create great customer relationships and get paid faster!<\/span>\n \t\t\t\t\t\t\t\t\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/top-invoicing-tips-small-businesses-freelancers\/?ref=invoice-templates-online-invoicing-software\" style=\"color:#e22524;font-size: 14px;line-height: 2;display: inherit;\">READ MORE<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"clearfix\"><\/div>\n\t\t\t\t\t<\/div>\n<h2>Reason #1: It\u2019s fast and simple<\/h2>\n<p>Sure, it\u2019s fast. Let\u2019s take a quick look at the steps:<\/p>\n<ol>\n<li>You go to your favorite template downloading site, enter your email address, wait for them to send you the link, and then you download it.<\/li>\n<li>Of course, then you\u2019ll have to find it in your <em>Downloads<\/em> folder and fill it in with your client\u2019s information.<\/li>\n<li>But before that, you\u2019ll have to find your client\u2019s information in your email or other documents (if you\u2019re even on your computer), and then transfer that over bit by bit.<\/li>\n<li>And then you\u2019ll have to fine-tune the document, manually enter the date, invoice number (so you&#8217;ll need to go check the previous invoice you sent), the payment terms, the client address, and everything else.<\/li>\n<li>Then, finally, you can email it to them.<\/li>\n<li>But of course, you\u2019ll have to find their email address and then write the text for the email.<\/li>\n<li>And finally you can click send.<\/li>\n<\/ol>\n<p>Every time.<\/p>\n<p>How long did that take you exactly? 10 minutes if you\u2019re fast.<\/p>\n<p>Here\u2019s the alternative: with online invoicing software, all your client\u2019s information is saved on the cloud. That means that you don\u2019t have to find or look for\u00a0anything at all.<\/p>\n<figure id=\"attachment_6491\" aria-describedby=\"caption-attachment-6491\" style=\"width: 1859px\" class=\"wp-caption alignnone\"><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-6491 size-full\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/invoiceberry-clients.png?resize=690%2C342&#038;ssl=1\" alt=\"With InvoiceBerry's online invoicing software, all your client's information is stored on the cloud\" width=\"690\" height=\"342\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/invoiceberry-clients.png?w=1859&amp;ssl=1 1859w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/invoiceberry-clients.png?resize=600%2C297&amp;ssl=1 600w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/invoiceberry-clients.png?resize=1024%2C507&amp;ssl=1 1024w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/invoiceberry-clients.png?w=1380&amp;ssl=1 1380w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-6491\" class=\"wp-caption-text\">With InvoiceBerry&#8217;s online invoicing and billing software, all your client&#8217;s information is stored on the cloud<\/figcaption><\/figure>\n<h3>So here\u2019s the truly fast version:<\/h3>\n<ol>\n<li>You log in to your InvoiceBerry account from anywhere and click on \u201cNew Invoice.\u201d<\/li>\n<li>Your client\u2019s information is already saved, as well as the specific job you\u2019ve just completed. All you need to do is enter the quantity (the amount of hours or products) and choose the date. Your payment terms are already there, as well as the applicable taxes.<\/li>\n<li>Then you just click on \u201cCreate invoice\u201d and that\u2019s it.<\/li>\n<li>Now just click on &#8220;Email Invoice&#8221; to email it to your client (whose email address is already in the system).<\/li>\n<\/ol>\n<p>All in less than 60 seconds.<\/p>\n<h2>Reason #2: It\u2019s free<\/h2>\n<p>Yes, invoicing templates are free.<\/p>\n<p>Except for the fact that you\u2019ll have to enter your email address each time you want to download the template.<\/p>\n<p>And then they\u2019ll send you an email once a day, once a week, once whenever with deals and offerings, which you\u2019ll have to sift through in your emails.<\/p>\n<p>Did you know that InvoiceBerry\u2019s online invoicing software is completely free?<\/p>\n<p>That\u2019s right\u2014we have <a href=\"https:\/\/www.invoiceberry.com\/signup\">a plan called \u201cForever Free\u201d<\/a> for one very good reason. It\u2019s free. Forever. Plain and simple. No credit card required, no other commitment needed. If you never want to upgrade, that\u2019s fine.<\/p>\n<p>And just because it\u2019s free, that doesn\u2019t mean you won\u2019t be able to do any real work.<\/p>\n<p>You\u2019ll still be able to use the full functionality of the software\u2014creating &amp; sending invoices with different invoice templates, customizing invoices with your logo, adding payment terms, sending invoices with or without expenses, sending payment reminders, creating estimates, setting up recurring invoices, tracking expenses, creating reports, and so much more.<\/p>\n<p>And it\u2019s all free.<\/p>\n<p><strong><a href=\"https:\/\/www.invoiceberry.com\/signup\">Click here to get your Forever Free plan started today and see how you can send invoices in under 60 seconds.<\/a><\/strong><\/p>\n<h2>Reason #3: More options<\/h2>\n<p>So the last argument is that you\u2019ll be able to download as many different invoices styles as possible.<\/p>\n<p>That\u2019s true; but just take a look at your last few invoice templates: they\u2019re pretty similar. Black, gray, and navy blue, with very little variety. In order to find more variety, you\u2019d have to scour the internet and use more complicated software like Photoshop, InDesign or GIMP.<\/p>\n<p>Or, you can use online invoicing software.<\/p>\n<p>You\u2019ll not only be able to choose from 15 different invoice templates to match your business, personality or mood. You\u2019ll also be able to customize it as you wish.<\/p>\n<p>You can add your own logo and look much more professional, rather than sending another generic invoice. You can change the payment terms, the text for the email when sending your invoice. You can change the late payment reminder and even add a thank you note, a discount or special message on your invoices.<\/p>\n<p>And, remember, that\u2019ll still only take you a minute or two, and then you can focus on the business of increasing your business.<\/p>\n<div class=\"tip_box choice\" style=\"color:#555;background-color:#fff8f8;border-left:5px solid #e22524;padding:30px 30px 25px 30px\">\n\t\t\t\t\t\t\t<div class=\"col-sm-4 col-xs-12\">\n\t\t\t\t\t \t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/9-reasons-track-expenses\/?ref=invoice-templates-online-invoicing-software\">\n\t\t\t\t\t \t\t\t\t<div class=\"blog_hp_img\" style=\"height:120px;background-image:url('https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/10\/9-reasons-track-expenses.png?fit=600%2C252&ssl=1');\" title=\"9 Reasons Why You Should Track Expenses\" alt=\"\"><\/div>\n\t\t\t\t\t \t\t\t<\/a>\n\t\t\t\t\t \t\t<\/div>\n \t\t\t\t\t\t\t<div class=\"col-sm-8 col-xs-12\" style=\"text-align: left;font-style: normal;margin-top:-8px;\">\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/9-reasons-track-expenses\/?ref=invoice-templates-online-invoicing-software\"><span style=\"font-weight:bold;color:#e22524;font-size:16px;display:block;\">9 Reasons Why You Should Track Expenses<\/span><\/a>\n \t\t\t\t\t\t\t\t<span style=\"font-size:14px;color:#000;line-height:1.8;display:inherit;\">Don't be ashamed: most people don't track expenses either. But you should probably start doing it now, and these crucial 9 reasons will tell you why.<\/span>\n \t\t\t\t\t\t\t\t\n \t\t\t\t\t\t\t\t<a href=\"https:\/\/www.invoiceberry.com\/blog\/9-reasons-track-expenses\/?ref=invoice-templates-online-invoicing-software\" style=\"color:#e22524;font-size: 14px;line-height: 2;display: inherit;\">READ MORE<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"clearfix\"><\/div>\n\t\t\t\t\t<\/div>\n<h2>Why online invoicing software really wins<\/h2>\n<p>It\u2019s all simple, really. Yes, online invoicing and billing software\u00a0is fast, simple, feature-filled and even free. But the most important part is that you\u2019ll be saving your time.<\/p>\n<p>When you\u2019re a business owner or freelancer, <a href=\"http:\/\/www.freshbusinessthinking.com\/70-of-small-business-owners-prefer-to-do-everything-themselves\/\" target=\"_blank\">you\u2019ll probably be wearing many hats<\/a> and trying to do as much as possible. Invoicing and billing is crucial for running your business, but there\u2019s no reason to spend even more time on it than necessary.<\/p>\n<p>InvoiceBerry allows you to do it all, from anywhere, within a minute so that you can get back to running your business,\u00a0sending out great invoices and increasing your business.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you need to send invoices and bills to your clients, you may wonder: should I be using invoicing templates or online invoicing software? Of course, invoice templates are fine. You download the Word or Excel document, you fill it in, and then email it. Or you print it out and then mail or hand [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":6542,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","footnotes":"","jetpack_publicize_message":""},"categories":[56,91],"tags":[63,4,131],"jetpack_featured_media_url":"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/11\/feature-invoicing-templates-online-invoicing-software-which-better.png?fit=1380%2C580&ssl=1","jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p5m6q6-1GC","amp_enabled":true,"_links":{"self":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/6486"}],"collection":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/comments?post=6486"}],"version-history":[{"count":6,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/6486\/revisions"}],"predecessor-version":[{"id":6543,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/6486\/revisions\/6543"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media\/6542"}],"wp:attachment":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media?parent=6486"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/categories?post=6486"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/tags?post=6486"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}