{"id":3027,"date":"2016-05-09T08:29:50","date_gmt":"2016-05-09T06:29:50","guid":{"rendered":"http:\/\/blog.invoiceberry.com\/?p=3027"},"modified":"2023-05-29T13:54:32","modified_gmt":"2023-05-29T11:54:32","slug":"beginners-guide-cloud","status":"publish","type":"post","link":"https:\/\/www.invoiceberry.com\/blog\/beginners-guide-cloud\/","title":{"rendered":"The Complete Guide to the Cloud"},"content":{"rendered":"<p class=\"p1\"><b><\/b><span class=\"s1\">\u2026Cookie\u2026bug\u2026virus\u2026mouse. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">No no, these are not some random things \u2014 they are all computer jargon. You probably guessed that yourself in a second, didn&#8217;t you?<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">By now, we\u2019re so familiar with these terms, we probably don\u2019t even <a href=\"http:\/\/www.businessinsider.com\/origin-of-bug-patch-robot-cookies-cloud-computing-2015-7\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">question their origins<\/span><\/a>, or why we like naming computer stuff after everyday objects.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">I grew up hearing these terms and really, I never questioned them myself. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">However, I still remember when I first heard the word &#8220;cloud&#8221;: in my head I kept imagining an actual cloud above a computer, this cloud was slightly electrified, and full of information from all the computers around the world (ok, ok, I was pretty young back then). <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">But don&#8217;t laugh \u2014 this is how someone was actually explaining it to me \u2014 it\u2019s the cloud and it holds all the information.\u00a0<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Of course, now I don&#8217;t need to imagine a cloud over my computer whenever I come across this term. Again, I don\u2019t even think about it anymore. It&#8217;s the cloud and that\u2019s that. <\/span><\/p>\n<figure id=\"attachment_2976\" aria-describedby=\"caption-attachment-2976\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-2976 size-full\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/03\/icloud_storage_small_business.png?resize=690%2C387&#038;ssl=1\" alt=\"icloud is a solution for mac computers regarding storage\" width=\"690\" height=\"387\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-2976\" class=\"wp-caption-text\">Once you start using the cloud, you won\u2019t believe you once managed to live without it<\/figcaption><\/figure>\n<p class=\"p3\"><span class=\"s1\">But for so many of people, this term is still a mystery, even something unworthy of their\u00a0trust. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">And it&#8217;s no surprise: the cloud has only recently become a buzz word (although <a href=\"http:\/\/www.thoughtsoncloud.com\/2014\/03\/a-brief-history-of-cloud-computing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">we\u2019ve been using the cloud for decades<\/span><\/a>), and despite its wide usage (<span class=\"s2\">nearly 38 percent of all small businesses in the U.S. are now using cloud computing<\/span>), there are still many companies who chose to throw away their time and money creating off-line software. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">So my task today is not only to explain this concept and its advantages, but also to introduce you to the main cloud service providers, and give some advice on how to get started in the cloud.<\/span><\/p>\n<div class=\"tip_box green\" style=\"\">Are you an iPhone user? Check out the best apps for small business owners here:\u00a0<span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.invoiceberry.com\/blog\/top-iphone-apps-small-business\/?ref=cloud\" target=\"_blank\" rel=\"noopener noreferrer\">56 Top iPhone Apps for Small Business Owners<\/a><\/span> to boost your business success.<\/div>\n<h2 class=\"p3\"><span class=\"s1\">What is cloud computing?<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">So what is cloud computing? I know you could open a <a href=\"https:\/\/www.wikiwand.com\/en\/Cloud_computing\" target=\"_blank\" rel=\"noopener noreferrer\">Wikipedia<\/a> and check yourself, but to be honest, I intend to explain it in <i>human<\/i> language \ud83d\ude42 <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Let&#8217;s start by breaking it down a bit. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">First of all \u2014 what is the cloud?<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Imagine this: you come back home and find out that a meteorite crashed into your house. Even worse, the meteorite completely destroyed your most precious thing \u2014 your computer! <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">You&#8217;re horrified, but while blaming the universe for destroying your life-worth of files, you realise something: you lost the machine itself, but all of the files within it\u2026 Well, you might actually still have them!<\/span><br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-3037 size-full\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?resize=690%2C419&#038;ssl=1\" alt=\"Cloud is for backup in case of a disaster\" width=\"690\" height=\"419\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?w=6726&amp;ssl=1 6726w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?resize=600%2C364&amp;ssl=1 600w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?resize=1024%2C622&amp;ssl=1 1024w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?w=1380&amp;ssl=1 1380w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure_meteor-1.jpg?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">Think about it: you probably have tons of pictures on Facebook, you listen to your music on Spotify, you already shared your documents with colleagues on Google Drive. So, really, you didn\u2019t lose that much. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">How? Because instead of storing it only on your computer, you were using <i>the cloud<\/i>. Even if you computer is destroyed, you can still access your music on your smart phone app, right? <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">And that is exactly what the cloud is.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Cloud means that you don\u2019t have to store everything on your computer or burn CDs or anything like that anymore. You can back-up your files on different websites, apps, platforms, access it from anywhere, anytime, and even if one (or all\u2026) of your devices get destroyed, you will still be able to recover your files.<\/span><\/p>\n<p><span class=\"embed-youtube\" style=\"text-align:center; display: block;\"><iframe class='youtube-player' width='690' height='389' src='https:\/\/www.youtube.com\/embed\/ZnGzxV_dQeg?version=3&#038;rel=1&#038;fs=1&#038;autohide=2&#038;showsearch=0&#038;showinfo=1&#038;iv_load_policy=1&#038;wmode=transparent' allowfullscreen='true' style='border:0;'><\/iframe><\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Ok, so we got that down. What about the computing part?<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">So you know how when you own a company or do freelancing, you need to do <a href=\"http:\/\/smallbusiness.chron.com\/paperwork-need-start-own-business-4842.html\" target=\"_blank\" rel=\"noopener noreferrer\">some paperwork<\/a>? Um, yeah, you probably know \ud83d\ude42<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Here, you basically have 3 choices: <\/span><\/p>\n<ol class=\"ol1\">\n<li class=\"li3\"><span class=\"s1\">You can prepare all of your paperwork by yourself, one by one, each time you need it.<\/span><\/li>\n<li class=\"li3\"><span class=\"s1\">You can create or buy an on-premises accounting software yourself, or ask a programmer to create you one.<\/span><\/li>\n<li class=\"li3\"><span class=\"s1\">You can use the cloud. <\/span><\/li>\n<\/ol>\n<p class=\"p3\"><span class=\"s1\">Just as you might have guessed, all three options have pros and cons.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Doing your paperwork manually might be the cheapest option, but it\u2019s also a lot of hard work. If we follow the \u2018time is money\u2019 rule, this will actually become the most <i>expensive<\/i> option. There is always an option to <a href=\"https:\/\/www.invoiceberry.com\/free-invoice-templates\/\" target=\"_blank\" rel=\"noopener noreferrer\">use templates<\/a>, but it can easily become messy and tiresome, too.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">The second option (<a href=\"http:\/\/thenextweb.com\/insider\/2013\/11\/25\/cloud-vs-premises-software-need-consider-business\/#gref\" target=\"_blank\" rel=\"noopener noreferrer\">obtaining an on-premises software<\/a>) might save you time in the long term, but it\u2019s expensive to get started, and, most importantly, expensive to be maintained.<\/span><\/p>\n<figure id=\"attachment_3032\" aria-describedby=\"caption-attachment-3032\" style=\"width: 1920px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-3032\" src=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_better_than_offline_software.jpg?resize=690%2C388&#038;ssl=1\" alt=\"Creating your own software is inefficient and expensive\" width=\"690\" height=\"388\" srcset=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_better_than_offline_software.jpg?w=1920&amp;ssl=1 1920w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_better_than_offline_software.jpg?resize=600%2C338&amp;ssl=1 600w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_better_than_offline_software.jpg?resize=1024%2C576&amp;ssl=1 1024w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_better_than_offline_software.jpg?w=1380&amp;ssl=1 1380w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-3032\" class=\"wp-caption-text\">Creating your own on-premises\u00a0software can be both inefficient and expensive<\/figcaption><\/figure>\n<p class=\"p3\"><span class=\"s1\">Think about it: once you have the software, you will need to get an IT person who will be in charge of fixing all kinds of bugs, making software updates, and dealing with all sorts of software failures. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Finally, as you will be creating lots of content with this software, you may eventually run out of space and processing power, therefore you will need to buy extra storage units (hard-drives and CDs), processors and servers, which is both expensive, and risky: what if you accidentally lose all your data? <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">The final option \u2014 the cloud \u2014 gives you a solution to all of the above. Not only you won\u2019t have to acquire a software or to do everything manually, you will also be able to back-up and secure your data at the same time.<\/span><\/p>\n<div class=\"tip_box green\" style=\"\">Read the most important social media strategies every small business owner needs:\u00a0<span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.invoiceberry.com\/blog\/boost-social-media-presence-smes-freelancers\/?ref=cloud\" target=\"_blank\" rel=\"noopener noreferrer\">How to Boost \u00a0Your Small Business Social Media Presence<\/a><\/span>.<\/div>\n<h2 class=\"p3\"><span class=\"s1\">Advantages of cloud computing<\/span><\/h2>\n<h3 class=\"p3\"><span class=\"s1\">Better Resource Management<\/span><\/h3>\n<p class=\"p3\"><span class=\"s1\">First of all, you will save time and resources. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">You won\u2019t need to do the paperwork manually one-by-one, because the cloud software will have everything prepared in advance. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">You won\u2019t need to hire an IT guy, because the software will already have an IT team taking care of all the problems. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">And you won\u2019t need to buy extra storage units or servers: the people behind the cloud software have already taken care of that.<\/span><\/p>\n<figure id=\"attachment_2999\" aria-describedby=\"caption-attachment-2999\" style=\"width: 1280px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-2999\" src=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/03\/become_mobile_hairdresser__barber_freelancer.jpg?resize=690%2C460&#038;ssl=1\" alt=\"Better resource management once you start using the cloud\" width=\"690\" height=\"460\" srcset=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/03\/become_mobile_hairdresser__barber_freelancer.jpg?w=1280&amp;ssl=1 1280w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/03\/become_mobile_hairdresser__barber_freelancer.jpg?resize=400%2C267&amp;ssl=1 400w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/03\/become_mobile_hairdresser__barber_freelancer.jpg?resize=1024%2C682&amp;ssl=1 1024w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-2999\" class=\"wp-caption-text\">Cloud computing is great for improving resource management<\/figcaption><\/figure>\n<p class=\"p3\"><span class=\"s1\">Cloud technology enables business owners to focus on their business since the servers are located off-site and the management aspect is in the hands of an experienced and qualified provider. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">That&#8217;s because all the resources are centrally located in the cloud and can easily be accessed at all times, the time it takes to get these services up and running takes minutes, rather than days. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">For any small business that wants to be more competitive and stretch their resources, migrating to the cloud is essential.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your migration can also be managed and implemented to whatever extent makes sense for your needs and budget. If you want to go all-in and have everything running in the cloud, that\u2019s an option. If you\u2019d rather take a staggered, hybrid approach, that\u2019s equally viable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For companies that want a hybrid cloud, or even a private cloud configuration, the technical side gets more complex. However, there are tons of tools out there to help you configure and manage your ideal network infrastructure and hardware resource setup.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From holistic solutions featuring a <\/span><a href=\"https:\/\/www.solarwinds.com\/ip-address-manager\/use-cases\/network-scanner\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">subnet scanner tool<\/span><\/a><span style=\"font-weight: 400;\"> alongside a variety of bells and whistles, to simple platforms built for minimalistic setups, you\u2019ll be well supported on whatever journey you decide to take.<\/span><\/p>\n<h2 class=\"p3\"><span class=\"s1\">Secure Data Backup<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">Secondly, you will protect your data. In case of a disaster (literally and figuratively), you will be able to recover your data and files anywhere, anytime. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Many businesses simply don\u2019t have the time or resources to effectively apply a <a href=\"https:\/\/www.ready.gov\/business\/implementation\/IT\" target=\"_blank\" rel=\"noopener noreferrer\">backup strategy<\/a>. With the cloud, employers can ensure that their most important data is backed-up so they can always access the latest versions of their work-related data in the event of a system failure or a natural disaster, including a flood or fire. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Cloud computing services can automatically or frequently back up key data to an off-site location online where it\u2019s kept safe and sound.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Therefore, if anything unfortunate happens, the organisation can get up and running in just a matter of minutes as if nothing ever happened. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Some cloud service providers offer what\u2019s called geo-redundant backup, which means data is safely stored in multiple facilities across a number of locations in order to further enhance security.<\/span><\/p>\n<p class=\"p3\"><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-3036 size-full\" src=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?resize=690%2C419&#038;ssl=1\" alt=\"Cloud ensures secure recovery and backup in case of a disaster\" width=\"690\" height=\"419\" srcset=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?w=6726&amp;ssl=1 6726w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?resize=600%2C364&amp;ssl=1 600w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?resize=1024%2C622&amp;ssl=1 1024w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?w=1380&amp;ssl=1 1380w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Cloud_backup_disaster_recovery_secure-1.jpg?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<h2 class=\"p3\"><span class=\"s1\">Enhanced Flexibility<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">That leads to the third advantage: the flexibility of the cloud. Usually, if you use an off-line software (or do things manually), you can only do it on one device \u2014 your computer. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">That becomes troublesome if new team members join in, or if you want to work remotely. By using the cloud, you enable yourself to access and edit your content from any device and anytime, as long as there is Internet. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">The days when work files and data were solely kept on just one single computer or server are over. Mobile is the wave of the future.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Also, the ability to access important work materials away from work is vital to all employees and team members. Today\u2019s workplace is now accommodating increased flexible working arrangements for remote workers more than ever before. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Cloud computing makes it incredibly easy for the employees to work beyond the perimeters of the office and allows small business owners to effectively manage their business from virtually anywhere at any time of the day or night.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Furthermore, increased flexibility and mobility in cloud technology can result in more cost savings as well. For example, small businesses can choose to incorporate the \u2018<a href=\"http:\/\/www.techradar.com\/news\/computing\/what-is-byod-and-why-is-it-important--1175088\" target=\"_blank\" rel=\"noopener noreferrer\">bring your own device<\/a>\u2019 (or BYOD). <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">This enables employees to comfortably work on a device they\u2019re already familiar with and own, such as laptops, smartphones, or tablets.<\/span><\/p>\n<figure id=\"attachment_3031\" aria-describedby=\"caption-attachment-3031\" style=\"width: 1920px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-3031\" src=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_access_different_devices_advantages.jpg?resize=690%2C460&#038;ssl=1\" alt=\"The cloud allows you to acces your files from any device, anywhere, anytime\" width=\"690\" height=\"460\" srcset=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_access_different_devices_advantages.jpg?w=1920&amp;ssl=1 1920w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_access_different_devices_advantages.jpg?resize=600%2C400&amp;ssl=1 600w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_access_different_devices_advantages.jpg?resize=1024%2C683&amp;ssl=1 1024w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_access_different_devices_advantages.jpg?w=1380&amp;ssl=1 1380w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-3031\" class=\"wp-caption-text\">The cloud allows you to acces your files from any device, anywhere, anytime<\/figcaption><\/figure>\n<h2 class=\"p3\"><span class=\"s1\">Easier Collaboration<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">Benefit number four \u2014 enhanced collaboration. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Even if you and your colleagues have the same software or use the same <a href=\"https:\/\/www.invoiceberry.com\/accounting-templates\" target=\"_blank\" rel=\"noopener noreferrer\">templates<\/a>, in order to share content, you will have to send files by e-mail or use some secondary storage units. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">That\u2019s exhausting, time-consuming, and inefficient.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">In the cloud, collaboration is easy. The ability for users to save and access a number of files via the cloud allows employees to work off the same central document. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Helpful cloud collaboration tools enable users to edit, upload, or comment on work documents, making collaboration much easier. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Also, employers can choose to restrict what their employees can and cannot access as well.<\/span><\/p>\n<h2 class=\"p3\"><span class=\"s1\">Decreased Costs<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">And finally, benefit number 5 \u2014 cost savings. To begin with, cloud computing technology takes full advantage of hardware. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">The concept of virtualisation enhances the value and benefit of physical hardware, which means less is more in terms of doing business. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">But not only you will be able to save your time and resources (therefore, money), you will also not need to hire anyone to create and maintain a software for you. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Therefore, small business owners can experience a significant decrease in IT requirements, power usage, and rack space.<\/span><\/p>\n<figure id=\"attachment_3067\" aria-describedby=\"caption-attachment-3067\" style=\"width: 4745px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-3067\" src=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?resize=690%2C460&#038;ssl=1\" alt=\"Hands holding money\" width=\"690\" height=\"460\" srcset=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?w=4745&amp;ssl=1 4745w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?resize=600%2C400&amp;ssl=1 600w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?resize=1024%2C683&amp;ssl=1 1024w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?w=1380&amp;ssl=1 1380w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/save_money_cloud_computing_.jpeg?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-3067\" class=\"wp-caption-text\">Hands holding money<\/figcaption><\/figure>\n<p class=\"p3\"><span class=\"s1\">That means <a href=\"http:\/\/www.cio.com\/article\/2387672\/service-oriented-architecture\/how-cloud-computing-helps-cut-costs--boost-profits.html\" target=\"_blank\" rel=\"noopener noreferrer\">decreased costs<\/a> regarding installation, upgrades, hardware, maintenance, and support. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">These savings are especially helpful for small businesses that are just getting started.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">The best thing is, if you\u2019re a freelancer or own a small company, you can definitely find some online accounting software that are free to use. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Of course, almost all of them require some monthly payment, but <a href=\"https:\/\/www.invoiceberry.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">a few cloud software<\/span><\/a>\u00a0will offer a free subscription plan as well.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Cloud computing technology is literally redefining the way small business owners are running and managing their businesses today. So go on and start exploring the vast possibilities in the cloud.<\/span><\/p>\n<div class=\"tip_box green\" style=\"\">If you&#8217;re an Android user with a small business, you need these apps:\u00a0<span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.invoiceberry.com\/blog\/59-top-android-apps-small-business-owners\/?ref=cloud\" target=\"_blank\" rel=\"noopener noreferrer\">The 59 Best Android Apps for Small Business Owners<\/a><\/span>\u00a0to help you succeed.<\/div>\n<h2 class=\"p3\"><span class=\"s1\">How to get started on the cloud?<\/span><\/h2>\n<figure id=\"attachment_3033\" aria-describedby=\"caption-attachment-3033\" style=\"width: 4288px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-3033\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?resize=690%2C458&#038;ssl=1\" alt=\"How to choose from the vast number of cloud services\" width=\"690\" height=\"458\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?w=4288&amp;ssl=1 4288w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?resize=600%2C399&amp;ssl=1 600w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?resize=1024%2C680&amp;ssl=1 1024w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?w=1380&amp;ssl=1 1380w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_services_abundant_how_to_choose.jpeg?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><figcaption id=\"caption-attachment-3033\" class=\"wp-caption-text\">There are almost as many cloud services as there are clouds in the sky<\/figcaption><\/figure>\n<p class=\"p3\"><span class=\"s1\">So you&#8217;ve decided you&#8217;re interested in using the cloud services. The next step is to choose the right one from so many of them. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Decisions are hard, therefore I suggest starting from the very basic cloud storage services: it is important both to backup and share your files with your colleagues, therefore these cloud services are always in demand.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Below I list the top 5 cloud storage services for small business, including their main characteristics and prices. Check them out, maybe you\u2019ll find what matches your company\u2019s requirements!<\/span><\/p>\n<h3 class=\"p3\"><span class=\"s1\"><b>1. <a href=\"https:\/\/www.dropbox.com\/business\" target=\"_blank\" rel=\"noopener noreferrer\">Dropbox for Businesses<\/a><\/b><\/span><\/h3>\n<p class=\"p3\"><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-3047\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?resize=690%2C309&#038;ssl=1\" alt=\"Dropbox for Business cloud storage service\" width=\"690\" height=\"309\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?w=2292&amp;ssl=1 2292w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?resize=600%2C269&amp;ssl=1 600w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?resize=1024%2C459&amp;ssl=1 1024w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?w=1380&amp;ssl=1 1380w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Dropbox_for_business.png?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">You are most likely already using Dropbox\u2019s free basic cloud service to sync and share files between devices. If so, you already know how simple and easy-to-use Dropbox is. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Unleash the full capacity of this cloud service by using it\u2019s business version, which can support multiple members and provides up to 1 TB of storage per user. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Additionally, you will me able to centrally administer and monitor user activity, choose from a number of security settings, as well as to easily track and recover previous file versions. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Price: 14-day free trial; or $12.50 \/ user per month (starting with up to 5 users); or 1 TB of storage \/ user.<\/span><\/p>\n<h3 class=\"p3\"><span class=\"s1\"><b>2. <a href=\"https:\/\/www.box.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Box<\/a><\/b><\/span><\/h3>\n<p class=\"p3\"><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-3048\" src=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/BOX.png?resize=690%2C465&#038;ssl=1\" alt=\"Box cloud storage service\" width=\"690\" height=\"465\" srcset=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/BOX.png?w=1954&amp;ssl=1 1954w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/BOX.png?resize=600%2C405&amp;ssl=1 600w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/BOX.png?resize=1024%2C691&amp;ssl=1 1024w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/BOX.png?w=1380&amp;ssl=1 1380w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">Unlike the other services on this list, Box\u2019s main purpose is not only to sync files, but mainly to centralise business data in the cloud for easier collaboration. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Other useful features include the ability to easily share screenshots and screencasts, search for files by their content (not only file name), and integrating Box with other third-party services.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Price: 14-day free trial; or $15 per user per month (min three users) with unlimited storage.<\/span><\/p>\n<h3 class=\"p3\"><span class=\"s1\"><b>3. <a href=\"https:\/\/apps.google.com\/intx\/en_uk\/products\/drive\/index.html?utm_source=google&amp;utm_medium=cpc&amp;utm_campaign=emea-emeaot-en-drive-bkws-all-trial-e_c&amp;utm_term=google%20drive&amp;KWID=43700008376445172\" target=\"_blank\" rel=\"noopener noreferrer\">Google Drive<\/a><\/b><\/span><\/h3>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-3049\" src=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?resize=690%2C320&#038;ssl=1\" alt=\"Google Drive cloud storage service\" width=\"690\" height=\"320\" srcset=\"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?w=2466&amp;ssl=1 2466w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?resize=600%2C278&amp;ssl=1 600w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?resize=1024%2C474&amp;ssl=1 1024w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?w=1380&amp;ssl=1 1380w, https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Google-Drive.png?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">Although the company is indeed creating a self-driving car, Google Drive is an entirely different project. Drive is Google\u2019s cloud-based file storage and sharing service. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">In addition, Google Drive is paired with the former Google Docs (the SaaS-based productivity suite), which means you not only can upload files, you can also create and edit your documents via the browser. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Another Google Drive\u2019s feature that wins against the other services in this list, is that it displays files even if you don\u2019t have the supporting program on your computer, for example Photoshop files. And, of course, Google Drive is tied to the other Google products (that you\u2019re most likely already using) such as Google+, Chrome, and Gmail.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Price: Individual accounts: 15 GB for free; or 100 GB for $1.99 \/month; or 1 TB for $9.99 \/month; or 10 TB for $99.99 \/month; or 20 TB for $199.99 \/month; or 30 TB for $299.99 \/month.<\/span><\/p>\n<h3 class=\"p3\"><span class=\"s1\"><b>4. <a href=\"https:\/\/www.sugarsync.com\/en\/business\" target=\"_blank\" rel=\"noopener noreferrer\">SugarSync fo Business<\/a><\/b><\/span><\/h3>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-3050\" src=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?resize=690%2C348&#038;ssl=1\" alt=\"SugarSync for business cloud storage service\" width=\"690\" height=\"348\" srcset=\"https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?w=2368&amp;ssl=1 2368w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?resize=600%2C303&amp;ssl=1 600w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?resize=1024%2C517&amp;ssl=1 1024w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?w=1380&amp;ssl=1 1380w, https:\/\/i2.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/SugarSync_for_business.png?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">Maybe a little less-known, but definitely one of the best, SugarSync for business allows you to sync and share files from any PC, Mac, iOS, Android or BlackBerry device. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">SugarSync also has the feature to email links to large files instead of sending the attached files themselves, called an Outlook plugin (pretty handy considering the size limitations for email attachments).<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Price: 30-day free trial; or $55 \/month or $550 \/year (up to 3 users; 1 TB of storage; $125 for each additional user).<\/span><\/p>\n<h3 class=\"p3\"><span class=\"s1\"><b>5. <a href=\"https:\/\/onedrive.live.com\/about\/en-us\/business\/\" target=\"_blank\" rel=\"noopener noreferrer\">Microsoft OneDrive<\/a><\/b><\/span><\/h3>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-3051\" src=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?resize=690%2C269&#038;ssl=1\" alt=\"Microsoft Onedrive cloud storage service\" width=\"690\" height=\"269\" srcset=\"https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?w=2480&amp;ssl=1 2480w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?resize=600%2C234&amp;ssl=1 600w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?resize=1024%2C399&amp;ssl=1 1024w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?w=1380&amp;ssl=1 1380w, https:\/\/i0.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/Microsoft_onedrive.png?w=2070&amp;ssl=1 2070w\" sizes=\"(max-width: 690px) 100vw, 690px\" data-recalc-dims=\"1\" \/><\/p>\n<p class=\"p3\"><span class=\"s1\">Last but not the least, Microsoft OneDrive offers plenty of free space to store your files, as well as smooth integration and synchronisation with Windows operating systems. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">But it\u2019s not only for Windows users \u2014 OnDrive works well with Mac, iOS, and Android, too. With OneDrive, you will enjoy enhanced collaboration with multiple users, as well as edit documents in real-time from any device. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">You can also upload photos or videos from a phone or tablet. Windows users will also enjoy a particularly clever feature, called \u201cFetch\u201d, which allows to download files from an online PC even if they were not previously uploaded to OneDrive.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Price: 15 GB free with sign up; or 100 GB for $1.99 \/month; or 200 GB for $3.99 \/month; or 1 TB with Office 365 Personal for $6.99 \/month<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">So there you go. <\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">I hope you now understand cloud a little bit better. It&#8217;s really not that complicated, and once you start, everything will become even clearer. In fact, after you use the cloud for a while, you won&#8217;t believe you once managed to live without it!<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Be sure to do your research when choosing the right cloud service for you, and I promise you won\u2019t regret.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">And feel free to share your experience or give any comments bellow \u2014 sharing is caring, and isn&#8217;t it what cloud is all about? \ud83d\ude42<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Cheers!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u2026Cookie\u2026bug\u2026virus\u2026mouse. No no, these are not some random things \u2014 they are all computer jargon. You probably guessed that yourself in a second, didn&#8217;t you? By now, we\u2019re so familiar with these terms, we probably don\u2019t even question their origins, or why we like naming computer stuff after everyday objects. I grew up hearing these [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":3040,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","footnotes":"","jetpack_publicize_message":""},"categories":[56,345,91],"tags":[232,96,131,99,58],"jetpack_featured_media_url":"https:\/\/i1.wp.com\/www.invoiceberry.com\/blog\/wp-content\/uploads\/2016\/04\/cloud_computing_small_business_featured.jpg?fit=2800%2C1550&ssl=1","jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p5m6q6-MP","amp_enabled":true,"_links":{"self":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/3027"}],"collection":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/comments?post=3027"}],"version-history":[{"count":22,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/3027\/revisions"}],"predecessor-version":[{"id":19353,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/posts\/3027\/revisions\/19353"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media\/3040"}],"wp:attachment":[{"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/media?parent=3027"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/categories?post=3027"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.invoiceberry.com\/blog\/wp-json\/wp\/v2\/tags?post=3027"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}